Archive for the ‘Statute and Collecting Policy’ category

Article VI – Duties of Officers

March 18th, 2011

Section 1. The President shall preside at all meetings. He/She shall appoint all committees and be Chairman of the Executive Council and member ex officio of all other committees.

Section 2. The Vice-President shall assume the duties of the President in the latter’s absence.

Section 3. In case the President and the Vice-President are absent at a meeting, a temporary Chairman may be chosen by a simple majority vote.

Section 4. The Secretary shall keep the minutes of the meetings of the Society and of the Executive Council; shall give notice of the meetings of the Society; shall attend to all general correspondence; shall keep all records and files of the Society.

Section 5. The Assistant Secretary shall assume the duties of the Secretary in the latter’s absence.

Section 6. The Treasurer shall receive all monies for the Society and deposit them in the name of the Society in such banking institutions, as the Executive Council shall direct. He shall pay there from by draft or cheque all bills and obligations of the Society; he shall keep an account of all monetary transactions and shall exhibit a statement of them when called for by the President or by the Executive Council, and shall make a full report for the preceding calendar year at the annual meeting.

Section 7. At the expiration of his/her term of office, each officer shall deliver to his/her successor all books, papers, funds, and vouchers belonging to the Society.

Section 8. The Society shall not and may not make any dividend, gift, division, or bonus in money or other property to any of its members.

Article VI – Officers

March 18th, 2011

Section 1. The Officers of the Society shall consist of a President, a Vice-President, a Secretary, an Assistant Secretary and a Treasurer.

Section 2. The business and affairs of the Society not otherwise provided for, shall be controlled by the Executive Council, consisting of the President, Vice-President, Secretary, Assistant Secretary, the Treasurer, and two members of the Society.

Section 3. The Executive Council shall have power to make and adopt By-Laws for the conduct of the business and affairs of the Society and for the regulation of its procedure not inconsistent with the terms and provisions of the Statute.

Article V Elections

Section 1. The outgoing Executive Council shall before the Annual General meeting appoint an Electoral Commission who shall receive nominations for the office of president and separately for the six remaining members of the Council. Nominations signed by a proposer and a seconder, must be submitted in writing to the Electoral Commission. A list containing all nominations shall be mailed to all members at least four weeks before the date of the Annual General Meeting.

Section 2. Election of Officers. The new Council shall, at first meeting appoint the officers.

Section 3. Election of Honorary Life Members shall be nominated by the unanimous vote of the members of the Executive Council. The nominee shall be voted on by mail ballot distributed to all members of the Society and reported in one of the Society’s periodical, and must receive 80% of all ballots cast to be elected. Not more than two Honorary Life members may be elected at the forst Annual General Meeting and not more than one in any one calendar year.

Article III – Membership

March 18th, 2011

Section 1. All persons interested in entomology shall be eligible for membership.

Section 2. The membership of the Society shall consist of the following classes – Full, Associate, Foreign, Institutional and Honorary Life membership.

Section 2.1. Associate membership shall be considered for those to be less than 18 years of age or registered as full-time students.

Section 3. Application for membership shall be on the appropriate form obtainable from the Secretary. The Council shall consider all applications at the next ordinary meeting and acceptance or otherwise of the application shall be communicated to the applicant in writing.

Section 4. Individuals who have made important contributions to the science of entomology may be elected Honorary Life members of the Society. There shall be not more than five living Honorary Life members.

Section 5. Members one year in arrears in the payment of subscription shall be dropped from the rolls by the Secretary.

Section 6. The Executive Council may expel any member of the Society for such cause, as it may deem sufficient for expulsion. The members of the Council may take this action only after two-thirds approval. Petitions for expulsion shall be presented to the Secretary for presentations to the Council. On expulsion the departing member shall be refunded all dues paid for the current year. An expelled member may be reinstated by the two-thirds affirmative votes of the Council.

Article II – Object

March 18th, 2011

Section 1. The Entomological Society of Malta is a voluntary non-profit educational and scientific organization. It shall be the purpose of the Society to promote locally and internationally the science of entomology in all its branches; to further the scientifically sound and progressive study if entomology; to promote the publication of relevant scientific information; to facilitate cooperation and collaboration in all the fields of entomology and other terrestrial arthropods.

Article I- Name

March 18th, 2011

The organization shall be known as the Entomological Society of Malta.

Section 1.1. The registered address of the Society will be c/o The National Museum of Natural History, Mdina, Malta, or at such other place as the council may determine.

Section 1.2. The postal address of the Society will be – Entomological Society of Malta (ESM), P.O. Box 9, Marsa MRS 1000, Malta, or at such place as the council may determine.